Hire one operator. Watch the position profile run everything.
A working demonstration of integrated onboarding: a single new hire is attached to the formal Heavy Equipment Operator position profile, and its pre-established safety and training requirements drive the entire flow — orientation, certifications, enrollments and introductions as a tracked checklist, then the move to active with team, schedule and probation, then ongoing recertifications on reminders. At the end, the AI layer consolidates work across this month's hires so the same task is never run twice. Start the hire to begin.
0
Re-keying avoided
0
Tasks & records created
0
Handoffs removed
0
Requirements tracked
0
Staff-minutes saved
Step 01 · new hire
New hire intake
Pre-filled for the demo. The only manual entry is the hire and the position — everything below loads from the position profile.
New hire (sample)
—
Heavy Equipment Operator
Public Works — Operations
Full-time · CUPE (sample)
Crew Supervisor (sample)
Submitting attaches the hire to the formal position profile and generates the onboarding plan automatically.
Step 02 · position profile
Heavy Equipment Operator — profile loaded
A pre-established profile: the requirements below are defined once for the role and applied to every operator who fills it.
Safety requirements 10
Orientation & training 6
Enrollments & access 6
Introductions 5
Recurring recertifications 5
Step 03 · onboarding checklist
Onboarding plan — generated automatically
Step 04 · active
Transition to active
Team assigned
Roads Crew B (sample)
Schedule assigned
Day rotation · 4-on / 4-off (sample)
Supervisor linked
1:1s scheduled · reporting set
Equipment & PPE issued
Access & telematics provisioned
Step 05 · probation
Probation plan & evaluations — auto-curated
Probation period set6 months (per agreement · sample)
Ongoing training & recertifications — on reminders
H2S AliveRenew in 3 yr · reminder set
Standard First Aid & CPRRenew in 3 yr · reminder set
WHMISAnnual refresher · reminder set
Licence medicalPer schedule · reminder set
Development pathwayEquipment endorsements queued
Step 07 · AI coordination
Consolidate across this month's hires
Intake cohort: 6 new hires
The same requirements recur across hires. The system groups them so each session, booking and resource is used once — not repeated per person.
Loop complete
Onboarding complete
From a single hire attached to one position profile, the system built and tracked the full onboarding checklist, moved the employee to active with team, schedule and probation, configured every recertification on a reminder, and consolidated the shared work across the whole intake — and it can prove each step.
Leadership view · three-year record
Onboarding & compliance health
88/ 100
Strong & improving
63 → 76 → 88 · +25 pts over three years
7
Avg days to fully onboarded
100%
Mandatory training compliance
0
Expired certifications
100%
Probation reviews on time
Every hire maps to a position profile; requirements applied consistently across all roles for 36 months.
Each requirement traces to its training record, certificate and expiry through an audit trail.
Mandatory training and certification controls enforced before active status.
One source of truth — people, positions, training and scheduling reconcile across HR, Safety and operations.